Thursday, January 13, 2011

Students don't have an e-mail account? Here's your solution...and other Gmail hacks

Problem: Web 2.0 tools need an e-mail address, no two ways about it, for security reasons and for password reset functions.

Problem: some of the most popular free e-mail sites do not allow people with birth years in a certain range to create accounts for certain services (ex. Google Accounts work for Gmail with parent credit card, but not at all for Blogger).

Problem: teachers encouraging students to be dishonest with registration is just morally wrong (trust me, I already went through that angst immediately after teaching Cyber Citizenship and came to that conclusion for you :).

Solution: teachers use Gmail+ to create student accounts! (courtesy of the EduBlogger)

The way it works
teacher has or creates a Gmail account.
I recommend setting up a separate account from your regular e-mail so any student spam does not interfere with your regular messages.
And Gmail is even cooler because you can add dots to your account name
teacher creates students accounts by adding a plus after their e-mail account but before the at (@)


or any combination of dots (.) and pluses (+) thereof which allows you to distinguish which service messages are coming from

That's all there is to this relatively recent and incredibly bothersome problem! I mean, I scratched my head for days and sent many protest e-mails when I couldn't find a solution, but over the break I ran across a number of resources, one of which was this Edublogs lesson on this issue and a major issue is solved.

My original solution involved petitioning and campaigning and demonstrating to get my district's tech people to quickly implement Google's FREE Apps for Schools to get student e-mail accounts, but that probably wouldn't have worked :)...ok, definitely would not have worked. Ok, I'm still going to do all of the above because I need my students to have Google Docs, but this workaround is a short term solution. And now I'm rambling so on to the next one!

Another tip comes from this article:  you actually receive accounts on 2 domains with Gmail: and, so using filters you can differentiate where mail is coming from. Having debugged and de-virused many student computers, I recommend you use this tips...with an account separate from yours.

To create e-mail accounts for your blood children (as opposed to your adopted-student-children) under your Gmail account, this article suggests adding the account+ to your Gmail settings... with the first hack, I'm not sure it's necessary, the only difference being if your child wants to "send" a message with their name instead of the parent's.

Lastly, I label e-mails and sort files using numbers (ex. 0-really important stuff, 9-stuff to do when I'm bored out of my mind, in-between-numbers: prioritized stuff), but I like this suggestion to use slashes like a file system and other symbols to organize your Gmail Inbox.

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